Third-Party Event Fundraising
A Third-Party Event
is any fundraising activity by a non-affiliated group or individual where the Jacksonville Humane Society has no fiduciary responsibility and little or no staff involvement. (Examples include donation drives, fundraising parties and bake sales.) The path to launching a third-party event typically begins with an idea and plan of action that is presented to the Jacksonville Humane Society. Event organizers must obtain their own liability insurance to cover the event.
The time and effort that you put into such event will benefit the thousands of injured, neglected or abandoned animals we care for each year at the Jacksonville Humane Society. No matter how large or small, your contribution will make a big difference in the lives of our animals.
Below are some helpful tips and guidelines to help you plan your special event:
1. Brainstorm for event ideas. Examples:
- ____-a-Thons: bowl, walk, run, bike, dance, swim
- Auctions: donated goods, art, handmade products, etc.
- Arts and Crafts Shows
- Birthday Parties or Personal Celebrations
- Bring Your Dog to Work Day
- Car Washes
- Church or Community Neighborhood Donation Drive
- Garage & Yard Sales
- Theme Parties
- Ticket Sales, Raffles and Entry Fees
- Pet Washes
- Raise money by creating a page on Firstgiving.com/jaxhumane
- School Events: raise a certain amount to make your teacher/principal do something unusual
- Sporting Events and Tournaments (Check out Autoline's TOPDOG Tournament!)
- Denim Friday
- Bake Sale
2. Set the date and location.
Schedule your event for a day, time and location that provides you with plenty of time to plan and promote it properly. Before confirming the date, check with JHS to make sure it doesn't conflict with another event.
3. Set fundraising goals and a budget.
Remember, the lower your costs to produce the event, the higher your contribution will be.
4. Submit a Third Party Events Contract to the Jacksonville Humane Society.
(Download the THIRD-PARTY CONTRACT) An events coordinator will contact you to review any issues or concerns and will provide you with guidance and feedback on your proposed plan. Determine legal, insurance, liability, permit and safety issues you may need to address prior to submitting your form.
5. Create a “Day of Event” agenda and checklist.
6. Develop a publicity/promotion plan.
Flyers, posters and other promotional materials will help generate awareness and excitement about your event.
7. Have the event!
With proper planning, you can have a fun and successful event. Once your event is over, just submit the proceeds to the Jacksonville Humane Society and start planning your next event. (Oh, and don't forget to take pictures!)
Rules & Guidelines
The third-party event hosts are responsible for all aspects of the event, including organizing, funding, planning, promoting, managing and staffing. JHS is unable to provide assistance with any of these aspects. (For instance, we cannot pay for any event-related costs, provide mailing lists, send e-mail blasts or direct mail promoting the event, ensure attendance, etc.) Requests for JHS staff, volunteers and/or animals to attend your event are handled on a case-by case basis, but cannot be guaranteed.
Upon approval, you may, in most instances, use the JHS name and logo. JHS must pre-approve all flyers, press releases, publications and any other event promotional materials.
All materials must clearly indicate that the event is not sponsored by JHS. It is important that the shelter name and logo be used correctly and spelled properly. Always refer to the organization as the Jacksonville Humane Society (not simply the Humane Society). The logo may be reproduced in all black or in all white (on a black or equally dark background.) For color print jobs the color logo should be used.
To learn how your group or business can plan a fundraiser to help the animals awaiting their forever homes at the Jacksonville Humane Society, e-mail firstname.lastname@example.org